Barnsley Early Start and Family Services

All young children are entitled to the best possible education which will help them become confident with a growing ability to communicate their own views, and ready to make the transition into compulsory education.

Early years providers must have provision in place to support children with special educational needs and disabilities (SEND). This needs to include a clear approach to identifying and responding to children’s individual needs and promoting equality of opportunity for the children in your care.

Early years SEN support inclusion toolkit

Including Me toolkit

The Including Me toolkit is our guide to support inclusive practice.

It provides information about supporting children with individual needs within early years settings to make sure a child is able to participate fully in the setting, is safe and can achieve the best possible outcomes.

Barnsley Early Years Inclusion Grant

The Early Years Inclusion Grant is for early years providers to help them support the needs of individual children with lower level or emerging SEN.

The grant should be used towards providing additional resources and support where an early years provider is unable to meet the costs from their own funds, but it isn't expected to cover full costs.

There's a limited amount of funding available, meaning not all eligible applications can be awarded the grant.

Who can apply

Early years or childcare providers who are registered on the Ofsted Early Years Register, and schools or academies who deliver 2, 3 and 4 year old funded places. This excludes 4 year olds who are not in receipt of Early Years Funding.

Who it's for

A 2, 3 or 4 year old funded child (excluding 4 year olds in a reception class) who:

  • has low level or emerging special educational needs, is on SEN support, and requires support which is over and above a reasonable adjustment; or
  • has more complex needs and requires a EHCP

Priority will be given to a child’s funded hours, but in exceptional circumstances consideration will be given to applications for a 2, 3, or 4 year old child who accesses wrap-around hours paid for by their parent or carer.

Children who require an enhanced ratio whilst accessing short breaks childcare places would apply for the additional funding through the short breaks process, instead of the Early Years Inclusion Grant.

What the grant covers

Funding to enhance staff-to-child ratios to provide support for an individual child with identified needs, and for the purchase or loan of specialist equipment that's needed to support those needs and has been recommended by a health professional working with the child - for example, a specialist chair.

Small pieces of equipment or resources that benefit all children or capital items are not covered by this grant.

How much can I apply for?

The maximum amount of funding for resources is £2,500 although this may be exceeded in exceptional circumstances.

Funding to enhance staff-to-child ratios is paid at £6.05 per hour. Please remember this grant is to enhance the hourly rate already received by the provider in one of the following ways:

  • £3.94 (plus deprivation rate) Early Education Funding (EEF)
  • £4.94 Two Year Entitlement Funding (TYE)
  • £ 3.97 / £3.73 Average hourly childminder rate daycare hourly rate charged

How do I work out how much I can apply for?

  • Rate - £6.05
  • Hours – The hours in a week when the child needs extra support (not the hours they attend)
  • Weeks -The panel meets on the last Thursday of every month so your calculation needs to be start from the Monday following the meeting until the end of term unless you are applying midterm and then you can also apply for the following term. Unless you know the child will leave sooner.

In summary your calculation needs to be Rate £6.05 x Hours x Weeks = Total

How many weeks can I apply for?

Funding is allocated on a termly basis therefore if you apply at the start of term you can apply for a full term. If you apply to a panel mid-term you can apply for the rest of the term plus the following term.

  • Each funded child can access a maximum of 38 weeks of funding.
  • Each child who accesses wraparound hours will be considered for a maximum of 48 weeks of funding per year subject to availability.

Professional Involvement

Gaining advice from a professional who is working with the child to support their needs is an important part of the application process and will support the panel in making a decision. You will need to document the advice given, the action taken from the discussion and the date of the discussion. Also clarify with the professional which SEN category would best describe the child’s need.

  • CI (Communication Interaction)
  • CL (Cognition and Learning)
  • SEMH Social Emotional Mental
    Health)
  • SPN (Sensory and Physical Need).

How to apply

You can apply for the grant by filling in our online inclusion grant application form below.

You will need to upload the following documents as necessary:

You must ensure you have consent from the parent/carer of the child before applying, and will need to confirm this on the application form.  

If you prefer, you can apply for the grant by filling in our paper inclusion grant application form. Please make sure you gather all the documents listed above and a completed early years inclusion grant consent form and send these along with your application form.

Email your application to us at infofis@barnsley.gov.uk by secure email (please contact us for guidance on this if you need it) before the submission dates.

Continuing existing funding

If a child that has already received funding requires funding for a further term, you'll need to fill in a continuation form. Please also include:

  • evidence as appropriate
  • early years needs analysis and provision planner/map
  • early years focused plan and a provision planner/map
  • integrated review action plan (both pages)
  • graduated response documents

To make sure there's no gap in funding you need to submit this to the last panel meeting of the term that the child is currently funded for.

See the submission dates 2021/2022 for more details.

What will the outcome of my application be?

An application may have the following outcomes:

  • Successful - request granted in full
  • Partially successful - some elements of the request granted
  • Unsuccessful - resubmit with further/missing information
  • Unsuccessful - professional as support requirements can be met by the setting making a reasonable adjustment
  • Appeal against unsuccessful applications will be discussed at panel and reviewed by a Service and Strategy Manager.

Disability Access Fund (DAF)

The DAF is for 3 and 4 year olds who receive child Disability Living Allowance and who are receiving the free Early Education Fund entitlement.

DAF is paid to the child’s early years setting as a fixed annual rate of £615 per eligible child. This funding is not payable for children attending a reception class.

Parents can apply for their childcare provider to claim the DAF for their child by filling in the application form. This should then be emailed to us.

For more information about the DAF contact our admissions service.

Short breaks

Short breaks offer an opportunity for a disabled child to experience enjoyable activities suitable to their needs whilst giving parents, carers and siblings a valuable break from their caring responsibilities.

A short break can last from a few hours to several days, and can be in the form of:

  • day care, including day nurseries and childminders (family centres during term time only)
  • after school clubs
  • holiday clubs
  • sports and outdoor activities
  • overnight stays

To access short breaks provision the child must have a diagnosed disability which fits the short break criteria, and the family need to demonstrate how they will use the allocated time to benefit the whole family. Short breaks cannot be used to replace childcare that enables parents to work.

You can find out more about short breaks by contacting the Family Involvement and Information Officer for disabled children and young people, either by email or by calling 0800 034 5340.

More information

For more information

Call us on 0800 034 5340 or

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