In every premises licensed for the supply of alcohol, a Personal Licence holder must be specified as Designated Premises Supervisor (DPS).
The DPS will normally be the person who has day-to-day responsibility for running the premises.
In the event that the Designated Premises Supervisor changes, the Premises Licence must be varied to show the new DPS. It is important that the Licensing Authority and Police are notified of this change as soon as possible. The new DPS must also consent to this variation.
Fees and charges
The fee to vary a Designated Premises Supervisor is £23.00 and this must be submitted with the application.
How to apply
An application to vary a DPS must be made to the Licensing Authority for the area in which the premises is situated. The applications must be accompanied by:
- the Premises Licence or, if that is not practicable, a statement of the reasons for the failure to provide the licence
- a consent form from the proposed DPS to show that they consent to taking on this responsible role (if the application is made online, the consent may also be given online)
Only one DPS may be specified in a single Premises Licence; Where there are frequent changes of supervisor, the Premises Licence holder may submit the form in advance specifying the date when the new individual will be in post and the change will take effect.
The applicant must give notice of the application to the Chief Officer of Police for the Police area in which the premises are situated and to the existing DPS (if there is one). Applications can be made using the downloadable forms available on this webpage or via the online application website (see links below).
If the application is made online, the Licensing Authority will, within one working day, serve copies on all relevant Responsible Authorities on your behalf.
DPS request to be removed from Premises Licence notification forms
For a variety of reasons, there may be circumstances when a Designated Premises Supervisor (DPS) decides to leave a premises selling alcohol by retail and no longer wishes to authorise the sale or supply of alcohol. Until the Premises Licence has been varied to specify a new DPS, any sale or supply of alcohol would be unlawful.
Barnsley Council Licensing section recommends that the departing DPS completes the Requesting Removal as DPS form (see below), one copy of which is to be handed to the Licensing Authority and the other to the Premises Licence holder, informing them that they have left the premises and they no longer authorise the sale of alcohol.
Applications and credit/debit card payments can be made using the UK Welcomes webpage on the GOV.UK website:
Postal applications may be made by sending a completed form, along with any accompanying documents:
- Application to Vary Premises Licence to Specify an Individual as DPS (MS Word)
Application to Vary Premises Licence to Specify an Individual as DPS (PDF)
- Consent of Individual Specified as DPS (MS Word)
- Consent of Individual Specified as DPS (PDF)
Return your application to:
The Licensing Section, Regulatory Services, Barnsley Council, PO Box 634, Barnsley, South Yorkshire, S70 9GG
Please ensure you enclose a cheque for the correct amount, made payable to Barnsley MBC. Your application will not be considered to be valid without receipt of the necessary payment.
What happens next
The variation DPS will come into immediate interim effect as soon as the Licensing Authority receives it, until it is formally determined or withdrawn. This is to ensure that there is no interruption to normal business at the premises.
The Chief Officer of Police has 14 days, beginning with the day on which they are notified, to consider the application.
They can either:
- object to the designation of the new premises supervisor where, in exceptional circumstances, they believe that the appointment would undermine the crime prevention objective as set out in the Licensing Act 2003; or
- raise no objection to the application.
The total timescale for determining an application for Variation of DPS (no objection received) is expected to be no more than 21 consecutive days, commencing with the correct receipt of the application paperwork (including the Chief Officer of Police) and the associated fee (see below). In this situation, the Licensing Authority has to grant the variation of DPS.
Tacit consent will apply to this licence.
Please read the premises licence approval process for further information about how all applications and changes are processed, including:
- tacit consent