Register a death

Changes due to COVID-19 (coronavirus)

Due to advice from the government about reducing public contact we've suspended all face to face appointments to register a death at the Register Office. 

We'll now be registering deaths by telephone appointments and you won't need to phone us to arrange this. We'll be informed by the hospital or GP about the death and they'll send us a copy of the medical certificate. We'll then call you to make the appointment and explain what happens next. 

After your appointment you'll be able to order and pay for up to two death certificates, either online or over the phone. We'll post them out to you within five days of receiving your order. 

We've temporarily removed our online form due to these changes and some of the information below will no longer apply. Please don't call us, our phone lines are very busy at this time.

Read more about the changes to all of our registration services due to COVID-19.

How to register a death

You should register a death within five days of when it occurred. This period can be extended by the registrar under certain circumstances, or if the coroner is involved.

The registration should take place in the district where the person died.

In Barnsley you can usually book an appointment to see a registrar at:

  • The Register Office in the Town Hall
  • Royston Library
  • Wombwell Library

These face to face appointments have currently been suspended due to COVID-19 (coronavirus).

You can only register a death if you have the medical cause of death certificate from a doctor.

If the death has been reported to the coroner, we'll contact you to arrange an appointment when we receive the paperwork from the coroner. The timescales for this can vary, so please be patient and we'll contact you as soon as we can.

If you can't visit one of our Barnsley offices you can arrange to register the death at any other register office in England and Wales. You will need to provide the same information and you'll be asked to sign a declaration. The registrar will send us the declaration for our records in Barnsley.

Who can register a death

Usually a relative of the person who has died registers the death, but others can also do this.

This can be:

  • someone present at the death 
  • a person arranging the funeral (not the undertaker)
  • an official from the hospital, or the manager of where the death took place (for example, a care home)

You can use our form below to book an appointment to register a death. You'll have the option of ordering and paying for copies of the death certificate in advance when you book online. See our registration charges for certificate costs.

You'll have 30 minutes to fill in and submit the online form to book your appointment. If you don't complete your booking within this time you'll lose your chosen appointment slot.

The information you’ll need to bring with you

Please bring the medical certificate showing the cause of death (signed by a doctor) with you.

If available, it would help if you can also bring the person's:

  • birth certificate 
  • marriage or civil partnership certificate
  • medical card or a document with the person's NHS number on it

You’ll need to tell the registrar:

  • the date and place of death
  • the person’s full name and surname
  • any names previously used (such as a maiden name)
  • the person’s date and place of birth
  • their last address
  • their occupation
  • the full name, date of birth and occupation of a surviving or late spouse or civil partner

You should also take documents to show your name and address (eg a utility bill).

It usually takes about 30 minutes for us to complete the paperwork.

Please make sure you arrive for your appointment on time - if you're more than five minutes late we won't be able to see you and you'll need to book a new appointment slot.

Documents you’ll get from the registrar

The registrar will give you:

  • a certificate for burial or cremation known as the ‘green form’.  You’ll need this to arrange a funeral (if a death has been referred to the coroner for a post-mortem they'll issue you with the green form)
  • a certificate of registration of death, called a BD8 form

If you're sorting out the person's financial affairs you'll need to ask the registrar for a certified copy of the death certificate. You'll usually need one to deal with any:

  • insurance companies
  • banks and building societies
  • private and company pensions

See our registration charges for certificate costs. You can order and pay for copies of the death certificate online when you book your appointment.  

If you haven't ordered certificates online you can pay by debit or credit card at your appointment. Please note, we're not able to accept any payments in cash.

Tell us Once

You can use the Tell us Once service when you register a death in Barnsley. This makes it easier for you to tell council and government departments that someone has died.

We'll give you more information about Tell us Once and how you can use it when you register a death.