Space and event bookings
We can support you to find a suitable venue for your event in Barnsley. We can offer advice and guidance on whether you need a licence and also support you to list an event.
We've got a great range of suitable spaces across the borough and can support you to find the space you need.
Planning your event
To ensure prospective event organisers in Barnsley meet all required control measures and interventions, careful consideration should be given to the current central government guidance when planning your event.
Outdoor events of more than 30 people must have:
- Carried out a thorough risk assessment.
- Taken all reasonable steps to mitigate transmission of COVID-19, including:
- reading the COVID-secure guidance;
- ensuring social distancing and household bubbles are maintained at all times;
- taking additional steps to prevent large gatherings or mass events from taking place.
Following government guidance we will not be issuing licences and permissions for events that could lead to:
- larger gatherings forming
- pressure on public and local transport network and capacities
- activities which pose a risk to a localised outbreak
Venue-based events with live performances of music, comedy and drama are not permitted at this time.
Notifying us of your event
You'll also need to attach detailed plans for your event including:
- details of event content
- maps and layout plans
- traffic management proposals
- medical considerations
- waste management proposals
- hire agreements for the land or venues intended to be used (both council owned or private)
You'll also need a risk assessment outlining COVID-19 mitigations and NHS Test and Trace processes.
What happens next
Your documents will be reviewed by the event Safety Advisory Group (SAG), which is formed of key council officers and senior representatives from emergency services and other partner agencies.
They will follow five steps to review and comment on the proposed event:
- Event organiser completes ENF1 form and submits appropriate event plans for review.
- Plans reviewed by SAG panel - feedback given to organiser for amendments or event moved to stage 4.
- Organiser presents event plans via virtual SAG review forum or socially-distanced site visit.
- Event authorised or stepped back to stage 2 for further review.
- Post-event review if required.
The panel will review your COVID-19 risk assessment. The SAG panel will then decide whether permission is granted for your event to take place.
The Safety Advisory Group (SAG)
The Safety Advisory Group and event application process are in place to provide event organisers with professional advice and guidance.
- All advice and guidance by the organisations and individuals involved in the safety advisory group is given in good faith.
- The responsibility of the event organiser to apply the advice, ensuring the required guidance and regulation are met.
- Health and safety must be a key part of the planning and operation.
- The safety of the event is the responsibility of the event organiser.
- It is also the responsibility of the event organiser to ensure all safety certificates and relevant documentation of all parties providing services to the event are correct and up to date.
- It is not the role of the Safety Advisory Group to assist in the planning of the event or the writing of the event plan.
The Barnsley event Safety Advisory Group (SAG) advises on safety aspects for public events planned to take place in the Barnsley area. The SAG can assist in providing a 'one stop' approach to communication with all the agencies likely to be involved in the planning, management or response for an event.
The purpose of the SAG
The purpose of the SAG is to offer guidance to help organisers discharge their responsibilities. The group will consider plans presented by the organisers on the content and structure of the safety elements of the event. It is not the role of the group to assist in the planning of the event or the writing of the plan.
The membership of the SAG comprises of senior officers from various agencies operating in the Barnsley district, including the emergency services (police, fire and rescue service and Yorkshire Ambulance Service). It is chaired by our arts and events manager.
The main objectives are:
- To promote high levels of safety and welfare at events by giving advice and guidance.
- To promote good practice in safety and welfare planning for events.
- To ensure events cause minimal adverse impact to the community.
The COVID-19 objective are to:
- Ensure thorough a thorough risk assessment is carried out.
- Ensure all reasonable steps taken to mitigate viral transmission:
- Risk assessment are completed and COVID-19 secure guidance is followed.
- Ensuring social distancing and household bubbles are maintained at all times.
- Taking additional steps to prevent large gatherings or mass events from taking place.
- Prevent pressure on public and local transport network and capacities.
- Prevent activities which pose a risk to a localised outbreak.
Although all comments and observations made by the SAG are always advisory, they are made by professionals in the interest of public safety and should not be dismissed lightly.
Temporary event licences
If you're wanting to carry out a licensable activity on unlicensed premises you'll need to apply for a temporary event licence.
You'll also need to apply for a temporary event licence if the activity is not included in the terms of your existing licence
Location filming requests and media enquiries
Find out about permissions for filming and media requests.
If you'll be selling alcohol from your premises you'll be required to purchase an alcohol licence.
Events, parades and demonstrations
We can offer advice when setting up your event, parade or demonstration in Barnsley.