Premises licence supporting documents and definitions

Supporting documents for licence applications

The following provides information about some of the documents and evidence you're required to submit with your licence application:

Operating schedule

The operating schedule is a document in which the applicant sets out various details on how a premises is proposed to operate when carrying on licensable activities.
It must contain the following information:

  • the licensable activities to be carried out
  • the proposed hours that the relevant licensable activities are to take place
  • the name and address of the Designated Premises Supervisor if the licensable activities include the retail sale of alcohol
  • where alcohol is to be supplied, whether supplies are for consumption on and/or off the premises
  • a statement of the steps the applicant proposes to take to promote the licensing objectives
  • where the licence is for a limited period, that period

The significance of the operating schedule is that if the application to Vary the Premises Licence is granted, it will be incorporated into the licence and will set out the permitted activities and any limitations.

Plan of the premises

A premises plan must be of the standard scale - 1mm = 100mm (unless previously agreed by the council in another format). The councils preference is also that plans should not be larger than A3 in size.
The premises plan shall include the following:

  • the location of the extent of the boundary of the building, if relevant, and any external and internal walls which comprise the premises, or in which the premises is comprised
  • the location of points of access to and egress from the premises
  • if different from the above, the location of escape routes from the premises
  • in cases where the premises is to be used for more than one licensable activity, the area within the premises used for each activity
  • fixed structures (including furniture) or similar objects temporarily in a fixed location (but not furniture) which may impact on the ability of individuals on the premises to use exits or escape routes without impediment
  • in a case where the premises includes a stage or raised area, the location and height of each stage or area relative to the floor
  • in the case where the premises includes any room or rooms containing public conveniences, the location of any of these
  • the location and type of any fire safety and any other safety equipment including, if applicable, marine safety equipment and
  • the location of a kitchen, if any, on the premises

The plan may include a legend where indication of the above is by the use of symbols.

Licence application definition of terms 

Responsible Authorities

These are public bodies that must be fully notified of applications and that are entitled to make representations to the Licensing Authority in respect of the application. All representations made by Responsible Authorities are relevant representations if they concern the effect of the application on the licensing objectives. You can see a list of the Responsible Authorities here.


When serving the application on the Licensing Authority, the applicant should simultaneously serve copies of the application and the plan on all relevant Responsible Authorities. The application is not valid until this has been completed.
If the application is made online, the Licensing Authority will, within one working day, serve copies on all relevant Responsible Authorities on your behalf.

Regulated entertainment

This is defined under the Licensing Act 2003 as:

  • a performance of a play
  • an exhibition of a film
  • an indoor sporting event
  • a boxing or wrestling entertainment (indoor and outdoor)
  • a performance of live music
  • any playing of recorded music
  • a performance of dance
  • entertainment of a similar description to that falling within the performance of live music, the playing of recorded music and the performance of dance;

but only where the entertainment takes place in the presence of an audience and is provided at least partly to entertain that audience.

Late night refreshment

The provision of late night refreshment means the supply of hot food or hot drink to the public, for consumption on or off the premises, between 11pm and 5am or the supply of hot food or hot drink to any persons between those hours on or from premises to which the public has access.

Mandatory Conditions

As applicable to the granted licensable activities, a number of mandatory conditions will be shown on the licence in addition to those volunteered in the operating schedule/imposed at a hearing. A full list of the Premises Licence Mandatory Conditions can be downloaded here.

Advertising

To advertise the application, the applicant must clearly display a notice of a size equal or larger than A4 (on pale blue paper) printed legibly in black ink or typed in black in a font size equal to or larger than size 16. This should be immediately on or outside the premises for a period of no less than twenty eight consecutive days starting on the day following the day on which the application was given to the Barnsley Metropolitan Borough Council and during which time Interested Parties may make representations.
For properties with a frontage onto a highway more than 50 metres long, the notice should be displayed at 50 metre intervals.
Additionally, the applicant must publish a notice in a local paper such as the Barnsley Chronicle. This should be on at least one occasion during the period of 10 working days starting on the day following the day on which the application was given to Barnsley Metropolitan Borough Council.

Content of notice (for premises display and advertisement in local paper)

The notice should clearly contain a brief summary of the application setting out details as follows:

  • proposed relevant licensable activities to be carried out on or from the premises
  • the name of the applicant
  • the postal address of the premises, if any, or if there is no postal address for the premises a description of those premises sufficient to enable the location and extent of the premises to be identified
  • the postal address where the Barnsley Metropolitan Borough Council register is kept and where the record of the application may be inspected (see footer of this guidance document)
  • the dates between which members of the public and Responsible Authorities may make representations to Barnsley Metropolitan Borough Council (see advertising applications above)
  • a statement that representations shall be made in writing and
  • a statement that it is an offence knowingly or recklessly to make a false statement in connection with an application and the maximum fine for which a person is liable on summary conviction for the offence - £5,000

To assist applicants a template for the notice to be displayed at both the premises and advertised in a newspaper with a local circulation can be found here. Applicants will need to amend the parts highlighted in yellow to make the notice relevant to their application, prior to displaying at the premises or advertising.