Schools privacy notices

Schools, councils, the Department for Education (DfE), and other educational bodies that collect personal data about pupils and staff are required, by the Data Protection Act, to issue a privacy notice to parents/pupils and staff to say why the data is collected, how it’s used, and who it’s shared with.

How we use information

Collecting information about you or your child helps us give you the support and care that you need.  For example, if your child has special educational needs, we need to know what those needs are so that we can tailor our support to those needs.

The information and data that we gather also helps us to fulfil our requirements, measure our performance, and make decisions based on relevant statistics.  We’ll never use statistics in a way that identifies you or your child.

We use the information about our school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies.  The statistics are used in such a way that individual staff cannot be identified from them. We may also use it to support and monitor schools regarding staff sickness and recruitment.

Who we share your information with

We’re required to pass on some of the information we collect (but not the names of individual children) to the Department for Education. They use it to help them develop policy, manage council performance, and to help develop good practice. You can email the Department for Education if you want to know more about the information they collect and how they process it. 

We often provide services in partnership with other agencies, so any data we collect may be shared with them for specific purposes allowed by law. These include, for example:

This is how the council and NHS Trusts use information

Issuing privacy notices

All Barnsley school and early years settings need to provide a privacy notice (previously a Fair Processing Notice) to parents or carers of all new and current pupils, and generally to pupils themselves if they’re 12 years or older.  

A privacy notice must also be available to all members of staff employed by the school, including all teaching and non-teaching staff

Schools don’t have to provide a privacy notice to every individual.  It’s sufficient to display details of the notice on the school website or on the school notice board.

Alternatively schools can issue privacy notices along with other communications, for example:

  • by sending them as part of the pupil induction pack or in the school brochure
  • by including them in staff induction packs or as part of their contracts
  • by including them with information about services they’re being offered for those children receiving support from social care.

Privacy notice templates for use in schools

These are suggested privacy notices: