Data matching

We have a duty to protect public funds.  We may use the information you provide to help us to prevent fraud.

We may also share this information with other organisations that audit or administer public funds.

Please ask us if you are not sure what information we hold about you and who we would share it with.

We process and share the information provided to us for the following purposes:

  • council employee payroll
  • council employee pensions
  • electoral register
  • student loans
  • housing
  • supported care (home residents and care home residents)
  • transport passes, including residents’ blue badges
  • insurance claimants
  • housing and council tax benefits
  • Licenses such as market trader/operator and (new) personal licenses to supply alcohol
  • council tax
  • property (planning, business rates)
  • libraries
  • school admissions

To prevent and or detect fraud and crime, we carry out data matching ourselves, as well as sharing this information with other public bodies, such as the Audit Commission, Department for Work and Pensions, other local authorities, HM Revenue and Customs, and the police, under sections 29 and 35 of the Data Protection Act 1998.

Audit Commission

The Audit Commission appoints the auditor to audit the accounts of this authority. It is also responsible for carrying out data matching exercises.

Data matching involves comparing computer records held by one body against other computer records held by the same or another body. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found, it indicates that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

The Audit Commission currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Audit Commission for matching for each exercise, and these are set out in the Audit Commission's handbooks

The use of data by the Audit Commission in a data matching exercise is carried out with statutory authority under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned under the Data Protection Act 1998.

Data matching by the Audit Commission is subject to a Code of Practice.

For further information on the Audit Commission's legal powers and the reasons why it matches particular information, see the Level 3 Notice on the Audit Commission website. 

For further information on the council's data matching, contact us on (01226) 773185.